Licence audit
A Microsoft 365 licence audit for every tenant.
Find the paid seats nobody uses, costed per year with the evidence behind each, and reclaim them through an approved change.
- The possible saving a year
Why this is hard today
Clients pay for seats on accounts that left months ago, Copilot licences nobody opens and premium plans used like cheaper ones. Finding them means exporting licence and sign-in reports tenant by tenant, and the figures are out of date by the time you meet the client.
How ConfigCheckup solves it
Seats on accounts nobody uses
Paid licences on disabled accounts and on accounts that no longer sign in, listed by licence with every account named.Copilot seats nobody opens
Seats with no Copilot use in 30 days, and seats bought but never assigned. People given a seat recently are never counted.Plans bigger than needed
E5 users where no E5-only feature is in use, or Business Premium with its security features switched off, with what to check first.Your prices, not list price
Use what you actually pay your distributor, or a discount off list. Unpriced licences are left out of totals rather than guessed.
Connect the tenant
Read-only admin consent. No agent, no mailbox or file access.
Run the assessment
Licences, users and sign-in activity are read, and every suggestion is worked out from them.
Reclaim, with approval
Draft the removal as a change: a dry run, then approval by two people (or the only Admin or Owner, where the tenant asks for one approver and nobody affected holds an admin role), and a way back.
/homeDemo data
Each saving, costed, with the accounts behind it
Licence savings for the demo tenant: each suggestion costed at the workspace’s prices, with the evidence. Demo workspace.
- Reclaim as an approved change
- The evidence for each suggestion
Check it yourself.
- Every suggestion names the accounts and licences behind it, so you can check each one in the admin centre before acting.
- Totals use your own prices. Licences you have not priced are left out, never guessed.
- Use that Microsoft 365 data cannot show, such as Teams Phone or Power BI, is listed for you to check, never assumed unused.
- Reclaiming is a drafted change: a dry run first, approved by two people (or the only Admin or Owner, where the tenant asks for one approver and nobody affected holds an admin role), and a way back. Check it: Reclaiming is a drafted change: a dry run first, approved by two people (or the only Admin or Owner, where the tenant asks for one approver and nobody affected holds an admin role), and a way back.
What it can’t see
Said plainly, so you know what you are buying.
- Some use cannot be seen from Microsoft 365 data, such as Teams Phone, Power BI or Defender for Endpoint on devices. It is listed as something to check, never assumed unused.
- Figures are only as good as the prices you set: at Microsoft list price they are indicative.
- Shared and archived mailboxes that need a licence to keep data are flagged for checking, not removed.
It reads settings and activity records, never content, with permissions your tenant’s admin grants. Every permission and role, and why
Questions.
How accurate are the savings?
Each suggestion is calculated from the tenant’s own licences and activity, at the prices you set. It is not an estimate from averages. Anything we cannot see is listed for you to check before acting.
Can it remove licences on its own?
No. Removing licences is always a change you draft: it runs a dry run first, it is approved (by two people, or by the workspace’s only Admin or Owner where the tenant asks for one approver and nobody affected holds an admin role), and it records how to put the licences back. It needs the automation app, which the tenant adds separately, and Automate. It never runs under an automatic policy.
Plans: Finding savings on every plan; reclaiming licences with Automate.
What each plan includesConfigCheckup
See it on your own tenants.
The findings and figures come from your tenant, not from averages.
14 days of daily monitoring and alerts, every finding with its fix guide, and reports on up to 3 tenants, from your first connected tenant. No card. Then choose the plan that fits.